Ideal Candidate Statement
Ohlone College is seeking an interim Vice President of Student Services who is an experienced leader laser-focused on student access and success. The candidate believes in continuous quality improvement and is committed to leading in an equitable and culturally competent learning environment. The ideal candidate is a visionary leader who will inspire students, staff, and the community to achieve their goals and realize their potential. The Vice President of Student Services works closely and collaboratively with the Vice President of Academic Affairs, as well as other members of the executive team, to create a supportive and cohesive and integrated teaching and learning environment for students and staff. The candidate is an innovative and critical thinker who finds creative solutions to issues and problems, applying outstanding interpersonal, written, and oral communication skills.

The ideal Vice President of Student Services at Ohlone College is someone whose leadership style is accessible, approachable, collegial, and highly visible both on campus and in the community, characterized by respect for diverse views and opinions. This seasoned professional fosters cohesion and a sense of working together for the good of the College and is committed to the effective use of technology within student services and administrative environments. The Vice President is an individual who is highly ethical, trustworthy, credible, loyal, and flexible, an effective decision-maker who can delegate responsibility and authority while maintaining stewardship and accountability.

Position Description
Temporary/interim, full-time, educational administrator position to serve in a limited term appointment for up to two years.

The Vice President of Student Services envisions, plans, coordinates, administers, and evaluates support programs, services, and resources for students. The Vice President provides leadership to managers, faculty, and classified staff in all areas of student services. Areas of responsibility include but not limited to:

• Enrollment Services
• Counseling
• Financial Aid
• Assessment
• Transfer Center
• Student Accessibility Services (SAS)
• Extended Opportunities Programs and Services (EOPS)
• Student Health Center
• International Programs and Services
• Student activities and government
• Student conduct and discipline

The Vice President is an active participant in college-wide governance committees and provides overall vision for Student Services.

 

Duties and Responsibilities

• Serve as the chief advisor to the President on strategic matters related to student services and other key administrative concerns and keeps the President informed at all times.
• Provide direction and leadership to all academic and classified staff assigned to student services functions, programs, operations, and activities.
• Formulate, develop, implement, and review a broad variety of policies, standards, and outcomes to assure that students are afforded optimum support services while pursuing academic and vocational fields of study.
• Serve as a member of the President/Superintendent’s executive team and participate in establishing and achieving institutional goals in accordance with the District’s strategic plan.
• Assure optimum services to students in all areas of student life, including enrollment services, counseling, financial aid, student government and activities, health center, Student Accessibility Services (SAS), Extended Opportunities Programs and Services (EOPS), Transfer Center, Assessment, International Programs and Services, and other assigned areas.
• In a quality and service-oriented environment, supervise and evaluate the performance of administrators and supervisors responsible for administration and implementation of student support services; promote an environment of trust, cooperation and mutual effort to foster the success and achievement of students.
• Confer with District administrators and others regarding management issues involving student services and programs of the District including the Student Equity and Achievement Plan recommendations for new or revised policies and procedures in order to assure that all areas of student services interface effectively and are appropriately integrated with the instructional program.
• Work closely with academic staff to develop, modify and enhance student services; review and evaluate existing programs and promote expansion of services to meet the diverse needs of Ohlone College students including new, transfer, re-entry, and students transitioning from high school to college.
• Serve as the President/Superintendent’s designee for student code of conduct and discipline and related policies; promote the resolution of disciplinary issues through the District’s internal process; assure the fair, consistent, and objective enforcement of policies, procedures, and regulations governing student conduct.
• Represent the District to local, state, and federal governmental bodies and agencies involved in providing benefits, resources, services, and programs for community college students; when requested, represent the District to the community including other educational institutions, business interests, and service organizations.
• Assure compliance with all applicable laws, regulations, codes, rules, and restrictions related to assigned student support services, programs, and activities; assure that the highest legal and ethical standards are maintained and clearly communicated to subordinate personnel.
• Review and evaluate effectiveness of key personnel, programs, and services; assure development and implementation of supplemental programs and services which are efficient, effective, and responsive to the needs of students; recommend operational changes, and improvements as appropriate.
• Direct the efforts and activities of assigned committees, task forces and work groups; delegate responsibility to subordinates for representing the District’s interests in the local community and at state or national meetings; review and evaluate information, factual summaries, and recommendations from work groups and team leaders.
• Work collaboratively with IT Services in adopting and using systems and tools to effectively and efficiently improve processes and procedures affecting the delivery of student services and other related programs.
• Work collaboratively with the Vice President of Academic Affairs in developing the college catalog, schedule of classes, and direct planning for college graduation ceremonies.
• Perform other duties as assigned by the President/Superintendent.

Knowledge Of

• Planning, organization, and direction of a student services department.
• Financial aid process, procedures, and requirements.
• Student enrollment processes.
• Legal requirements regarding student records and discipline.
• Relational databases and impact on student services.
• Student development, applied human development teaching, and learning theory.
• Participatory governance process and procedures.
• Budget preparation and control.
• Principles and practices of administration, supervision, and training.
• Applicable laws, codes, regulations, policies, and procedures, including the California Education Code.
• Operation of a computer and assigned software.

Ability To

• Identify and assess student needs.
• Assign and deploy resources to accomplish Department goals and objectives.
• Use Interpersonal skills using tact, patience, and courtesy.
• Integrate technology into applicable programs.
• Assure institutional compliance with federal and state mandates.
• Supervise and evaluate the performance of assigned staff.
• Communicate effectively both orally and in writing.
• Interpret, apply, and explain rules, regulations, policies, and procedures.
• Establish and maintain cooperative and effective working relationships with others.
• Operate a computer and assigned office equipment.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and time lines.
• Work independently with little direction.
• Plan, organize, and lead work.
• Prepare comprehensive narrative and statistical reports.
• Direct the maintenance of a variety of reports, records, and files related to assigned activities.

 

Minimum Qualifications (Title 5 Section 53420 – Minimum Qualifications for Educational Administrators)
Possession of a Master's degree;
AND
One (1) year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment;

Desirable Qualifications
Five (5) years of increasingly responsible experience in student services or similar functional area, with at least three (3) years at the vice president, dean, director, or equivalent supervisory level.

Physical Characteristics

• Primarily indoors/office environment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

 

Required Application Materials: The below items must be uploaded as attachments for your application to be complete and considered.

• Resume/Curriculum Vitae.
• A cover letter addressing the listed desirable qualifications and personal/professional qualities.
• A list of three (3) professional references including name, position, organization, phone number, email, and relationship to the applicant.
• Unofficial copies of all college transcripts. Official sealed transcripts will be required at the time of hire.
• Diversity question response: What does it mean to have a commitment to diversity, and how would you apply this commitment as you conduct your responsibilities in this position?

Foreign Transcripts
Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline. Here is a list of approved foreign degree evaluations services: http://www.ohlone.edu/org/hr/forms/docs/evaluationofforeigndegrees.pdf (Download PDF reader)

District Statement
Founded in 1967, Ohlone College is named in honor of the early Ohlone People who inhabited the San Francisco Bay Area. Ohlone College is committed to providing a high-quality education to serve our diverse population of over 15,000 students per year. Ohlone College is nationally recognized for our Deaf Studies and Interpreter Preparation programs, and is widely known for our nursing, health sciences, liberal arts, biomedical science, and smart manufacturing programs. As a learning community, we embrace and champion inclusivity, integrity, student expression, global citizenship, and continuous improvement.

Ohlone College is one of the top-ranked community colleges in California, serving the cities of Fremont, Newark, and Union City. Our campuses in Fremont and Newark are centrally located in the East Bay between San Francisco, Oakland, and San Jose. This region is known as a hub of innovation and economic activity, and home to some of the most advanced manufacturing, biomedical research, and clean energy companies in California, including Tesla, Meta, Seagate, and Lam Research.

The main campus in Fremont is located near Interstate 680 at the base of Mission Peak, just south of the historic Mission San Jose, and is the primary gateway to year-round hiking, biking, and hang gliding in the Mission Peak Regional Preserve. The Newark Center for Health Sciences and Technology is located near Interstate 880 in a hub of new residential and commercial development. The two campuses are connected by shuttle to each other and the Warm Springs BART station, which offers convenient access to public transit throughout the Bay Area.

Vision Statement
Ohlone College will be known for inclusiveness, innovation, integrity, engagement, and exceptional student success.

Mission Statement
Ohlone College offers high quality educational and career pathways and personal enrichment courses to serve the diverse needs of all students and the community. Ohlone provides excellent instruction and support services, awards associate degrees and certificates, and promotes university transfer in an inclusive, equitable, and multicultural environment where student learning and achievement are paramount. Ohlone fosters innovation, encourages student expression, and promotes ethical behavior and global citizenship.

EEO Statement
The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants. If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

Conditions of Employment
Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts, proof of freedom from tuberculosis. In addition, you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.

Immigration Reform & Control Act of 1986
Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal Immigration Reform & Control Act of 1986.

*The District reserves the right to modify, rescind, or re-advertise this recruitment at any time*